Have your business expense management procedures changed in the last years – or are you still chasing manual credit card expense claims from your employees and/or paying excessive late fees to your credit card company?
Does your expense management and reimbursing expense claims revolve around the drudgery of filling out claim forms…. then taking accounting staff time to enter in data? Maybe this is the most inefficient and tedious administrative task your company has.
As your Corporate Travel Managers we have…
… a solution that can solve this expense management administrative nightmare for you! We have included in our suite of technology tools – expense management software. The outstanding feature of this software is that it has been designed exclusively for the Australian market. AND it is quick to implement and is affordable!
Implementing this type of software for your expense management automates the process and helps everyone in your organisation……
Users find monitoring their business expenses as easy as a click of the mouse! This equates to no more waiting for the latest paper statement from the credit card company, from anywhere in the world your claimants simply log on to a home page and voila! There is their latest credit card claim, ready for them to review, update and submit. The whole process takes just a few minutes!
Our Expense Management software shows your Card Statement reproduced from an electronic data feed. All expensess are automatically mapped to your company expense type, G/L code and cost centre.
Manually re-keying expense data is a task of the past! Imagine if all that your Accounts Payable staff had to do to pay expense claims is automatically transfer this data to their accounting software? The result is not only re-keying of data eliminated, but means your accounts staff can also monitor the progress of expense claims at any time all helping to eliminate those costly credit card fees.
For approvers, the days of scrutinizing scribbles on handwritten forms are gone. Expenses are automatically tracked to company expense types and G/L codes, flagged with over-spending limits and non-preferred supplier status, making it simple and easy to recognise unauthorised spending. Also since approvers can log on from anywhere in the world, lightning-fast approvals means fewer delays in the reimbursement process.
Expenses can be flagged with violation warning for compliance with company policy.
With more than easy expense reporting, it means thousands of dollars in savings and recouped revenues for your company! You probably monitor and know how much you spend on airfares and accommodation – but what about all those other costs that are more difficult to track, like taxis and entertainment? Imagine being able to see exactly what your corporate traveller spends on travel and entertainment.
This not only applies to corporate credit cards or cash claims. Expense Manager automates the reconciliation for corporate credits cards and you can use this software to manage any suppliers electronic data feed, such as Telstra, Fleet and cards like the American Express BTA.
Not just your staff but your organisation benefits:-
- Enforces corporate travel policies automatically
- Ensures that all preferred vendors are utilised
- Highly accurate data, using automatic data feeds
- Reduces valuable time in the preparation of expense management reports by eliminating re-keying of data
- Delivers accurate expense management reports of who is spending what and where
- Enhances vendor negotiations with consolidated and concise expense management reporting
So if you want to revolutionise your expense management processing then let MP Travel show you the amazing features and benefits of our latest technology…..one that has been designed to have an organisation up and running quickly, efficiently and affordably.